Outlook 2007


Check box Manually confiure server settings or additional sever types > Next


Gmail Outlook 2007 image4



Select Internet E-mail - Connect to POP or IMAP server to send and receive e-mail messages.


Gmail Outlook 2007 image5



Now we need to manually enter in our settings similar to the following. Under the Server Information section verify the following.


Account Type: IMAP


Incoming mail server: imap.gmail.com


Outgoing mail server (SMTP): smtp.gmail.com



Click on "More Settings..."


In the Internet E-mail Settings screen that pops up, click on the Outgoing Server tab, and check the box next to My outgoing server (SMTP) requires authentication. Also select the radio button next to Use same settings as my incoming mail server.



In the same window click on the Advanced tab and verify the following.


Incoming server (IMAP): Either 993 (ssl) or 143 (very infrequently 585 (ssl))


Outgoing server (SMTP): Either 25 or 465 (ssl) (very infrequently 2525)


Root folder path: [Gmail]


Click OK when finished.





Now we want to test the settings, before continuing on...it's just easier that way in case something was entered incorrectly. To make sure the settings are correct, click on Test Account Settings.


Gmail Outlook 2007 image9


If you've entered everything in correctly, both tasks will be completed successfully and you can close out of the window. and begin using your account via Outlook 2007


Gmail Outlook 2007 image10


You'll get a final congratulations message you can close out of..


Gmail Outlook 2007 image11







Outlook 2016


Open Outlook 2016 and go to the File tab.


view of Outlook 2016 File tab


Then, just above the Account Settings button, click Add Account.


view of Outlook 2016 Add Account button


Select Manual setup or additional server types.


shows Outlook 2016 account types 


Now, on the Choose Your Account Type step, select "POP or IMAP".


view of Outlook 2016 IMAP choice


Add your user information and your host server information,

Account type: IMAP

Incoming mail server: imap.gmail.com

Outgoing mail server (SMTP): smtp.gmail.com

Then add your logon information as shown below.



Go to More settings and select the Outgoing server tab. Check the box next to My outgoing server (SMTP) requires authentication and select the radio button next to Use same settings as my incoming mail server.


shows Gmail settings in Outlook 2016


In the same window go to the Advanced tab and verify the following.

Incoming server (IMAP): 993 

Incoming server encrypted connection: SSL

Outgoing server (SMTP): 465 

Outgoing server encrypted connection: SSL

Folders > Root folder path: [Gmail]

Click OK when finished.



Click Next.

If you've entered everything correctly, both testing tasks will be completed successfully and then you can close that little window and again click Next.


Outlook 2016 test email successful


You'll get the "You're all set!" message,

Click Finish.


All Set message and Finish button.